HR & Admin Executive

Job PurposeThe HR Executive is responsible for supporting end-to-end human resource operations, including Employee relations, onboarding and offboarding, work pass administration, training coordination and general HR and administrative support. The role ensures smooth HR processes and compliance with company policies and statutory requirements.Key Responsibilities1. Recruitment, Onboarding & OffboardingArrange and follow up on pre-employment medical examinations for new joiners and work pass-related medical check-ups.Coordinate onboarding formalities, including orientation for new hires, issuance of uniforms, safety shoes, PPE, and other onboarding requirements.Manage offboarding processes including exit clearance and retrieval of company assets.2. Employee Records & HR SystemsMaintain accurate and up-to-date employee records in the HRIS system and shared drives3. Work Pass AdministrationManage all S Pass and Employment Pass renewal applications and related matters.4. Performance & Employee LifecycleMonitor employee probation periods and prepare confirmation or promotion letters.Act as the point of contact for employee queries, providing guidance and resolving HR-related issues.5. Training & DevelopmentCoordinate, administer training applications and maintain training records.6. Leave & Claims ManagementProcess employee claims including business travel claims, staff reimbursements and entitlements.Manage government-related claims such as childcare leave, maternity/paternity leave and NS make-up pay claims.7. Insurance AdministrationAdminister employee insurance schemes including GHS, GPA, GTL, foreign worker medical insurance and WICA.8. Administration & ProcurementHandle administrative duties and other ad-hoc procurement needs.