Business Assistant

Job Title: Business Assistant Location: London, UK Salary: £100K A prominent London-based robotics company is seeking an experienced Business Assistant to support an ultra-high-net-worth individual. The ideal candidate will bring a proven track record of senior-level administrative support and fluency in Russian, with the ability to manage a diverse range of business and personal tasks in a fast-paced environment. Key Responsibilities

• Data Entry & Management:
  Accurately input, update, and maintain data across spreadsheets and databases.
• Contact Management:
  Organize, update, and maintain contact lists, including business partners, clients, and suppliers (Excel, Air Table).
• Meeting Coordination:
  Schedule and oversee Zoom meetings, circulate invitations, and ensure all details are efficiently managed.
• Document Preparation:
  Draft, edit, and format business documents, presentations, and reports.
• Research & Data Mining:
  Conduct online research to gather business intelligence and prepare company profiles.
• Excel & Reporting:
  Build and maintain spreadsheets to support data analysis and business reporting.
• Analytics Support:
  Compile, analyze, and present data for executive decision-making.
• Translation:
  Provide written translation of documents when required (Russian/English).
• Minutes & Correspondence:
  Record and prepare meeting minutes; draft professional letters and correspondence.
• Data Storage Oversight:
  Organize and maintain digital storage systems for accuracy and accessibility (Notion).
• Calendar Management:
  Populate and analyze the CEO’s calendar to optimize time allocation.

Candidate ProfileThe successful candidate will have:

• Minimum 7 years’ experience as an executive or business assistant to UHNWIs, CEOs, or high-profile business leaders.
• Fluency in Russian (spoken and written) is essential.
• Advanced proficiency with digital tools. SQL knowledge is advantageous.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Exceptional communication and writing skills.
• A proactive, adaptable, and detail-oriented mindset.
• Ability to thrive under pressure, prioritize efficiently, and work independently.
• A positive, solution-driven approach with a professional demeanor.

Compensation & Benefits

• Competitive salary package (to be discussed with the final candidate).
• Paid leave including vacation and sick days.
• 23 working days of paid holiday annually plus 8 UK bank holidays.
• Additional office closure between Christmas and New Year (not deducted from annual leave).
• Visa sponsorship available.
• Pension plan.
• Full-time office-based role in London

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