Project Support Specialist

Title: Project Support SpecialistJob Type: Hybrid (Onsite: 3-Days/Wk)Location: Newark, NJ Job SummaryThis position Project Support Specialist will provide technical and analytical support of the business processes associated with the Clean Energy Solutions (CES) organization in support of the Energy Efficiency, Electric Vehicles and Solar program teams. Job Responsibilities:

• Prepare/post invoices.
• Coordinate with vendors to reconcile invoice discrepancies and keep vendors informed regarding payment information.
• Create journal entries as required.
• Provide technical support, including developing and submitting purchase requisitions and change order requests.
• Conduct QA/QC calls with customers for various CES program teams to ensure verification and validation of the work completed by vendors.
• Support month-end, quarter-end, and year-end closing processing; these can include creating and posting journal entries, conducting actual vs. plan variance analysis, creating ad hoc analysis, and supporting the investment recovery month-end revenue processing.
• Support and maintain the CES training catalog & matrix. Assign trainings to CES associates and report on training records.
• Monitor vendor project commitment status and generate reports.
• Assist with ongoing programs not limited to Intern Program, Business Continuity Planning, (BCP), All Hands meetings etc.
• Ad-hoc projects as assigned.

Required Qualifications:

• Bachelor’s Degree or in lieu of degree, 3+ years minimum financial administrative experience.
• Working knowledge of Excel and other Microsoft Office Applications.
• Strong organizational, communication and writing skills. Excellent customer interaction skills to resolve invoicing issues.
• Ability to manage relationships with vendor representatives including information exchange for all project related work.
• Ability to adapt to various responsibilities and work collectively within a team.

Desired:

• Experience working with contracts and Ariba, SAP, Catalyst, etrack+, empower
• Strong analytical skills.
• Ability to confidently communicate with both internal and external stakeholders.
• Desire to be challenged, expand knowledge, and take on more responsibility over time.

Job Types: Full-time, ContractPay: $22.00 - $28.00 per hourExpected hours: 40 per weekBenefits:

• Employee assistance program

Application Question(s):

• US Work Authorization ? Please State (Auto-Rejected if unspecified) - US Citizen, Green Card holder or US Permanent Resident, GC-EAD, H1-B Visa, H4, F1-EAD, F1-OPT, F1-STEM-OPT-Extn, Asylee, TN Visa or USMCA, etc
• Bachelors degree in Business, Accounting, Finance, etc ?

Education:

• Bachelor's (Required)

Experience:

• Financial Admin / analysis & concepts for Invoicing: 3 years (Required)
• Vendor & Customer Relationship Mgmt: 2 years (Required)
• Ariba, SAP, Catalyst, etrack+, empower: 2 years (Required)
• Communicate internal and external stakeholders: 2 years (Preferred)
• Business continuity planning & Ad-Hoc Projects: 2 years (Preferred)

Ability to Commute:

• Newark, New Jersey (Required)

Work Location: In person