Team Secretary - Children, Young People and Families Health

Role Overview The Team Secretary will provide a comprehensive, confidential, and quality secretarial and administrative service to the identified team within the allocated Care Group of the Children, Young People and Families Health Services Directorate. The post holder will take line‑management responsibility for designated staff and provide administrative, clerical and secretarial support to facilitate smooth operation of the team.Responsibilities

• Word‑processing and general document preparation.
• Managing mail, generic inboxes, and general administrative duties such as photocopying and filing.
• Use of databases and Microsoft Office applications.
• Answering telephone calls and booking appointments / coordinating clinic schedules.
• Liaising with families, clinicians and other stakeholders.
• Assisting with the timely coordination of legal requests received within the directorate.

Qualifications & ExperienceApplicants should have:

• A proactive and friendly attitude.
• Excellent administrative / secretarial experience and the ability to meet the main duties of the role.
• Exceptional customer‑service skills and experience engaging with the public.
• Strong organisational and efficient work style with the ability to prioritise requests and manage conflicting demands.
• High attention to detail supported by relevant ICT skills.
• Proven experience providing previous administrative / secretarial support to large teams.
• Welsh language ability is desirable;
  Welsh and/or English speakers are equally welcome to apply.

Additional InformationApplicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English. The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received, so early applications are encouraged. Please check your email account regularly – successful applicants will receive all recruitment‑related correspondence via the email address registered on the application form. To work in the UK, all candidates who are not UK or Republic of Ireland nationals require sponsorship to obtain either a Health and Care visa or a Skilled Worker visa, unless they have permission to work via another route. Non‑UK / RoI candidates wishing to apply should self‑assess the likelihood of obtaining a Certificate of Sponsorship by visiting the UK government website.

If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge. If this sounds like you and you want to join us in delivering high‑quality services to children and young people, please submit your application. We look forward to hearing from you.#J-18808-Ljbffr