Project Coordinator - PC 25-21626

Job Title: Project Coordinator
Location: Quincy, MA (Hybrid)
Duration: 6 Months (Tentative) Summary: A state government agency s IT department is seeking a dynamic Administrative Project Coordinator with a high level of professionalism, strong organizational skills, and the ability to thrive in a fast-paced, performance-driven environment. This role will serve as the primary administrative support and coordinator for the Chief Information Office (CIO). Job Overview: The Project Coordinator will be responsible for core daily administrative operations and coordination of high-priority activities. The role will also support ad hoc projects, executive requests, and presentations. The ideal candidate is a motivated self-starter, a quick learner, and an effective communicator with strong adaptability and proficiency in Microsoft Office. Key Responsibilities:

• Manage special assignments and projects by setting goals, prioritizing tasks, coordinating team collaboration, tracking progress, and adjusting plans as needed.
• Conduct research and data collection for reporting and documentation; create summary charts, graphs, and visuals.
• Coordinate monthly executive meetings, including agenda preparation, materials, and follow-up activities.
• Provide calendar management backup for the State Chief Information Officer (SCIO).
• Prepare agendas and materials for meetings; manage reminders and follow-up tasks.
• Attend meetings, take minutes, and manage documentation both digitally and in print.
• Organize off-site meetings/events and support related logistics for Executive Management.
• Support daily office operations, including facility-related requests and office supply management.
• Serve as liaison to Facilities for safety issues and IT Legal for H1B letter requests.
• Create and track H1B letters and maintain accurate records.
• Assist with staff education regarding office policies and procedures.
• Foster and maintain a professional office environment for executive IT staff.
• Provide general administrative assistance to IT staff, including in-person and virtual support.
• Perform additional tasks as needed.

Qualifications:

• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Visio).
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills across multiple organizational levels.
• Ability to work independently with minimal supervision.
• Strong judgment, reasoning, and decision-making abilities.
• Basic understanding of IT technologies and workflows.
• Skilled in creating charts, graphs, and pivot tables.
• Ability to multitask and prioritize in a deadline-driven environment.
• Highly organized, proactive, and detail-oriented.
• Strong initiative and problem-solving skills.
• Reliable and responsive with a flexible attitude.

Remote Work Requirements:

• Must maintain a distraction-free remote work environment.
• Must have high-speed internet to support virtual meetings and work activities.

Education:

• Bachelor's degree in business or a related field, or equivalent professional experience.

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• Dice Id: 10468931
• Position Id: PC 25-21626