Vacancies

Company Secretary

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Company Secretary
Mills Recruitment
Country flag
Dublin, Dublin, Ireland
Classification symbol Administration
Critical Skills
Job posted on September 16, 2025
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Job Description:
Location: Dublin, Ireland Visa Sponsorship and Accommodation Provided
Job Responsibilities:
  • Oversee day-to-day office operations to ensure a well-organized, efficient, and professional working environment.
  • Serve as the primary point of contact for communication between CEO and management team, fostering cross-departmental collaboration and ensuring clear, consistent messaging across the organization.
  • Support the team by managing calendars, coordinating meetings with CEO, and handling confidential correspondence with discretion and professionalism.
  • Organize and maintain accurate digital and physical records, ensuring compliance with data protection and internal documentation standards.
  • Prepare meeting agendas, take detailed minutes, and track action items to ensure timely follow-up and execution.
  • Draft, format, and distribute internal communications and company announcements, working closely with senior leadership and department heads.
  • Represent the CEO in meetings as required, documenting discussions and summarizing key takeaways and action points.
  • Act as a HR function to support recruitment, onboarding, employee engagement initiatives, and maintaining up-to-date HR records.
  • Liaise with the finance department to support payroll preparation by ensuring accurate and timely submission of employee timesheets, leave records, and any relevant updates.
  • Monitor office supplies, equipment, and facilities management, coordinating with vendors and service providers to maintain a productive and safe work environment.
  • Identify opportunities to improve administrative processes, implement best practices, and drive operational efficiencies.
  • Support project tracking, reporting, and executive planning by gathering data, conducting research, and preparing relevant documentation and reports.


Job Requirements:
  • Fluent in English and Mandarin, both spoken and written, with excellent communication skills in both languages.
  • Ability to translate complex documents and communications between English and Mandarin.
  • Minimum 8 years of experience in a company management or executive support role, preferably supporting C-level executives
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools
  • Excellent organizational and multitasking abilities to manage complex schedules and competing priorities effectively
  • High attention to detail and ability to manage confidential information with discretion.
  • Outgoing personality with excellent interpersonal and networking skills to build strong relationships with internal and external stakeholders.
  • Strong time management skills with the ability to work under pressure and meet deadlines in a fast-paced environment.

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