Executive Operations

Job Description

We’re looking for an Executive Operations Associate to join our team in New York City. This is a unique opportunity to work directly with the CEO and COO as a true right hand and help build the operating foundation of the company. No task is too small, and you’ll gain exposure across all aspects of running and scaling an early-stage startup.

Responsibilities

• Build and maintain company operating systems in Notion (knowledge base, policies, documentation, onboarding, etc.).
• Implement and maintain no-code automations and workflows (Zapier) across tools (e.g., Notion, Linear, GitHub, Slack, Weave, Ashby, Rippling, Granola).
• Stand up and manage HR processes: policies, role-based provisioning, benefits/time-off tracking, laptop/software provisioning.
• Handle outreach and cross-functional operational needs for the leadership team.
• Support internal communications; ensure information is well-structured and clearly documented.
• Build decks and presentations to support internal and external meetings.
• Create and enforce best practices around collaboration and documentation.

What We’re Looking For

• An early-career generalist who thrives in a “no task too small” environment.
• Explicit experience with Notion, Zapier, and automation tools — this is core to the role.
• Strong project management background - able to design workflows, run sprint cadences, and keep teams accountable.
• Highly punctual, organized, and diligent — you sweat the details.
• Excellent communication skills, both written and verbal; personable and confident working with all levels of the company.
• Comfortable making decks, presentations, and clear documentation.
• Ideally some technical fluency (automation, tooling, light scripting) and interest in markets/trading concepts.
• Prior exposure to HR/ops systems (Rippling, Ashby, etc.) a plus.
• Must be in-person in NYC and available to work in-office during working hours.

Compensation & Benefits

This is a full-time contract-to-hire role, paid $20–$30/hr depending on experience. We also provide competitive benefits for full-time employees and equity opportunities. Our perks and benefits include:

• Gym stipend to support fitness and wellness.
• Health insurance & wellness stipend via Superpower.com, giving you flexible access to tools and services that improve mental and physical health.
• Daily lunch provided, and dinner covered past 7pm.
• Potential sponsorship for H-1B visas for eligible candidates.

Why Join

This role offers tremendous responsibility early on - you’ll be building the foundation of the company from the inside. You’ll work directly with founders, gain deep exposure to startups and capital markets, and have a front-row seat to scaling a high-growth business.