Team Coordinator - Office Manager

An exceptional opportunity has arisen for a highly organised and personable Team Coordinator and Office Manager to join a specialist management consultancy and market research firm in Singapore. This role is central to the smooth operation of a high-performing team, supporting both leadership and trading operations with seamless coordination across people, logistics, and office management.

What You'll Do

As Team Coordinator and Office Manager, you will play an integral role in ensuring that every aspect of daily operations runs smoothly. Your day-to-day responsibilities will see you acting as the linchpin between leadership and staff, managing schedules with precision, greeting visitors with warmth, organising travel plans down to the last detail, and keeping the office running like clockwork. You’ll also have the opportunity to contribute to HR processes by supporting onboarding activities for new colleagues while planning engaging social events that bring everyone together. Your ability to anticipate needs before they arise will be crucial in creating an environment where everyone can thrive. Success in this position means being proactive in your approach to problem-solving while remaining adaptable in a fast-evolving industry landscape. Your commitment to maintaining confidentiality will be essential as you handle sensitive information on behalf of senior leaders. Ultimately, your efforts will help cultivate a positive workplace culture where collaboration flourishes.

• Manage complex diaries and scheduling requirements for the leadership team, ensuring all commitments are coordinated efficiently and with sensitivity to changing priorities.
• Coordinate meeting room bookings and maintain internal calendars so that all team members are kept informed of key events and activities.
• Greet guests, business partners, and visitors warmly while upholding the highest standards of professionalism within the office environment.
• Organise domestic and international travel arrangements for team members, handling itineraries, accommodation, visas, and logistical details with meticulous care.
• Oversee HR administration tasks such as onboarding new hires, managing documentation, and supporting employee engagement initiatives.
• Plan and execute team social events as well as partner engagements that foster collaboration and strengthen relationships within the organisation.
• Monitor office supplies, snacks, beverages, and other amenities to ensure the workspace remains welcoming and fully equipped at all times.
• Support general office operations by maintaining orderliness, addressing facility needs promptly, and ensuring compliance with company policies.
• Act as a central point of coordination between leadership and the broader team by facilitating clear communication channels across departments.

What You Bring

The ideal candidate for this Team Coordinator and Office Manager position brings proven experience supporting senior executives or teams within demanding environments such as consulting firms or financial institutions. Your natural ability to build rapport ensures that colleagues feel supported while clients receive an impeccable first impression upon entering the office. You possess strong written and verbal communication skills which allow you to convey information clearly across cultures. Your sense of responsibility means you take pride in delivering results on time, even when juggling competing demands and your empathetic nature helps foster trust among peers. A genuine interest in learning about new industries sets you apart; whether it’s understanding decentralised finance or mastering new software tools quickly. Above all else, your reliability makes you someone others depend on during busy periods or when navigating change.

• Demonstrated experience in providing high-level administrative or operational support within a professional services or financial environment where attention to detail is paramount.
• Outstanding organisational abilities that enable you to manage multiple priorities simultaneously without compromising on quality or deadlines.
• Exceptional interpersonal skills paired with polished presentation; you are comfortable interacting with stakeholders at all levels both internally and externally.
• A high degree of discretion when handling confidential information coupled with sound judgement in sensitive situations.
• Eagerness to learn about trading concepts and financial markets so you can communicate effectively with colleagues from diverse backgrounds.
• Flexibility regarding work hours or travel requirements; you are willing to adapt your schedule as needed for business demands including international assignments.
• Availability for extended travel.
• Willingness to relocate to Singapore if not already based there; visa sponsorship is available for suitable candidates who demonstrate commitment to joining the team.

What Sets This Company Apart

This organisation stands out through its unwavering commitment to excellence within one of today’s most exciting sectors. Employees benefit from flexible working opportunities designed around personal growth as well as professional achievement, whether through international assignments or ongoing training initiatives tailored towards individual interests. The company’s inclusive culture ensures that every voice is heard while fostering connections across teams through regular social events.

What's Next

If you are ready to bring your organisational flair and collaborative spirit into an inspiring workplace at the cutting edge of technology consulting, this is your moment!

Apply today by clicking on the link below, your next career adventure awaits!

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R22110398 Ilse Clement