Special Grants and Database Administrator

Job Description:

• Role title: Special Grants and Database Administrator
• Role type: Permanent full time
• Role grade: Administration Officer Level 5 Year 1-2
• Department and location: St Vincent’s Curran Foundation, St Vincent’s Hospital, Darlinghurst
• Salary: $76,125.73- $77,852.27+ super

Better and fairer care. Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care and outreach programs.

St Vincent’s Curran Foundation is the fundraising organisation for St Vincent’s Hospitals in New South Wales. The Foundation raises funds through the generous support of individuals, community groups and businesses to ensure that St Vincent’s continues to lead the way in patient care, research and clinical education.

About The Role

We are seeking a skilled and detailed orientated Special Grants and Database Administrator to jour our team. The position will report to the Head of Data and Digital and will play a vital role as part of the Data and Digital Team. This role is required to work onsite at the Foundation office with no work from home arrangement.

• Support data management and integrity across Foundation systems, including scheduled data checks, updates and documentation.
• Assist with digital processes such as intranet content, online forms and user acceptance testing for new systems and tools.
• Prepare and maintain accurate data reports using Raiser’s Edge NXT and Power BI, supporting fundraising insights and operations.
• Coordinate the end-to-end Special Grants process, including tracking, payment preparation, reporting, and donor recognition.
• Lead the data component of the Annual Report project, including donor recognition, list preparation and report distribution.
• Provide backup support to the Fundraising Data Administration Officer, assisting with donation processing, reconciliation and general administrative tasks.

About You

• A minimum of 2 years' hands-on experience working with a fundraising CRM, ideally Raiser’s Edge or a comparable platform with practical understanding of system setup, maintenance and user support in a fundraising environment.
• Demonstrated data mindset with the ability, ensuring integrity and quality control while understanding how data supports fundraising operations and reporting.
• Proven experience in developing complex database queries and performing data extractions.
• Practical experience using a visualisation tool, ideally Microsoft Power BI and advanced Microsoft Excel skills, with experience in manipulating data for use across systems and reporting.
• Demonstrated experience in financial tracking and reporting using CRM and finance systems, while also contributing to the development and refinement of financial and data processes.
• Strong communication, organisational, and stakeholder engagement skills, with the ability to manage competing priorities in a fast-paced environment and effectively collaborate with internal and external stakeholders, including senior executives.
• Demonstrated experience in process/procedural improvement in a data management context.

Why work at St Vincent’s?

• Join us on our mission to provide care to all, including the most at-risk people in our community
• Discounted access to many gyms for you and your family with Fitness Passport
• Access to discounted private health insurance with Medibank
• Access to a government salary sacrifice program. Make a proportion of your salary tax-free
• Committed to financial support for educational development, scholarship programs, paid study leave

About The Hospital

In this role you will be based at St Vincent’s hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location
• Surrounded by great cafes, galleries and theatres, parks, nightlife and nearby glorious beaches
• A place of expert clinical care for at-risk people
• Closely partnered with universities and affiliated research institutes, many of which are located on-campus
• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services and correctional health

Sponsorship / work rights for Australia

Please note, for candidates who possess the required qualifications, accreditations and experience, visa sponsorship may be available for this position and will be determined on application.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How To Apply

The closing date for applications is 29 May 2025.

Please submit your resume and a brief cover letter highlighting how your interest, skills and experience align with the role.

Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct