Team Administrator

Te whiwhinga mahi | The opportunity Our growing Building Specialist Services Group is looking for a n enthusiastic and dynamic Team Administrator to join our Christchurch office and support our specialist staff . This is a diverse role which will enable you to contribute to team goals by providing day-to-day administrative support to our Digital and Building Technology Team and our Aquatic Services Team .

This role is full of variety, and you will assist with a range of activities including:

• Team coordination and administration
• Administrative tasks for commercial, financial, and project-related work
• Preparation of bids and proposals
• Coordination of events, meetings and office spaces
• Onboarding of new starters, and general people support
• Organisation and logistics for regional and international travel ⁠
• Preparation of marketing and communication collateral
• Administration of documents, systems, and digital workspaces

You'll join a collaborative national network of administrators, provide support to other Building Specialist Services teams as requir ed , and work alongside passionate specialist staff. If you are a proactive self-starter, this role could provide ongoing growth and potentially lead to new opportunities within the Beca group.
The Buildings Specialist Services group includes six services: Digital and Building Technology, Specialist Aquatic Services, Fire Engineering, Sustainable Buildings, Asset Management, and Specialist Lighting. The teams offer diverse expertise which enables us to provide advice on varied building-related works , ranging from future-ready low carbon/low energy solutions to critical , regulatory fire engineering and sustainability advice. Our passion, insight, and diverse experience enable us to understand our clients' unique challenges , deliver technical and innovative solutions , and contribute to meaningful change.

Ko wai koe | About you You are a proactive and organised A dministrator eager to make a positive impact. You can adapt to changing priorities, manage multiple tasks, and anticipate team needs. You are eager to learn, and you work well under pressure and in a fast-paced environment. You poss ess exc ellent verbal and written communication skills, you're comfortable working with numbers, and you have some financial and/or commercial acumen to support the team with project specific administration.

This role requires experience with project administration, along with Office 365 (Word, Excel, PowerPoint, Teams, and Outlook) and SharePoint proficiency . Experience with proposal preparation, Microsoft Dynamics, Oracle Fusion, invoicing, and travel booking is desirable but not essential.

Ngā āhuatanga kei a mātou | What we offer

A career with Beca will provide you with:

• Professional development opportunities.

• A supportive and caring work environment where you can bring your whole self to work.

• Support with relocation and immigration to suitable applicants.

• Flexible working arrangements to balance your personal / family commitments.

• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.

• A highly supportive environment of sharing and collaboration.

• Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a number of social club events.

Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.


Tono mai | Apply now! Ready to make everyday better? Apply now.