Administrative Assistant 4 158993

• Job Title: Korean Bilingual Administrative Assistant 4
• Job Type: 12 Months, Regular Fulltime, Hourly
• **** Must be Korean Bilingual**
• Experience working with the executives required

Location

• 9605 Scranton RD, San Diego, CA
• Fully on site

Benefits

• Medical Insurance (Health, Dental & Vision)
• Paid Time Off
• 401K
• H1B/Green Card Sponsorship for qualified employee
• Hands-on experience at global industry leader Samsung
• Opportunities for career advancement

Compensation $24- 26/hr Top Three Skills

1. Must be Korean-English Bilingual
2. Excel Skill
3. Communication Skill

Overview The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Review and approve invoices, reports, memos, letters, financial statements, and other documents
• Review and approve corporate documents, records, and reports
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Prepare agendas and make arrangements for committee, board and other meetings
• Make arrangements for travel, planning meetings, etc.

ESSENTIAL & RESPONSIBILITIES

• HQ Visitor Support
  • Provide general information to HQ visitors and assist with reservations and extension of lodging and transportation
  • Support visitors with hotel, transportation, meal/snacks, and any other emergencies on their behalf
  • Prepare meeting facility to have meeting with HQ or 3rd party vendor in real time
• Resource Related
  • Maintain, track, and create reports for departmental resources (regular full time, outsourcing, HQ visitors and other visitors as needed). Create weekly resource HC and visitor HC reports
  • Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; asset acquisitions, request IT assets via GHR for employee
  • Provide name tags for new hires and recollect for terminations
  • Check with manager on asset return process going correctly when employee (RFT/Dispatcher/Vendor resource) leaves company
  • Support and follow up on all 3rd party vendor new hire approvals/termination requests to HRBP, GHR Vendor Support, and Security
• Finance Related
  • Assist Dispatcher to manage entertainment/social event budget & reimbursement needs
  • Purchase items for department such as but not limited to testing equipment, services, low value assets, office supplies, etc. for all employees (Dispatcher & RFT) and make sure items have been received by the requester
  • Purchase snacks, refreshments, and meals as needed by department
  • Create RMS PUMIs and KNOX PUMIs as needed for the department ex) low value assets, FOC, samples, repair and construction, lost property, immigration related, etc.
  • Analyze San Diego Lab expenses on a monthly basis
• General Support
  • Assist in event planning including scheduling, catering, setting up, and breaking down
  • Perform general office management and administration duties for the executive staff and the department, including mail, courier shipments, copies, printing, office setup, etc.
  • Assist as needed in preparing reports when hiring manager needs certain information to be analyzed and provide information to customers, internal employees, and share company communications
  • Coordinate and support HR related activities and events (DOS, Flu shots, Massages, other HR events as requested)
  • Serve as site emergency coordinator
• Office Related
  • Communicate with GA for all facility inquiries, office construction, and submit work orders for office & janitorial improvements. Communicate with building management for vendor approvals as needed
  • Lead and coordinate office space management and internal/relocation moves with GA and Leaders
  • Check projector status in Video conference rooms. Assist on how to setup Video conferences for users
  • Maintain network access, applications, and printing, and resolves network difficulties via respective channels (IT, etc.)
  • Coordinate with IT POC and support in uptake of servers/desktop stations/network
  • Organization of server/IT room (as clean as possible)
• Asset Related
  • Order sample devices and register on NASMS except the case of carrier lab entry for getting TA approval
  • Support lost asset audit with Finance team by locating and confirming asset tag number
  • Submit investment PUMIs for asset purchases

Qualifications

• Bilingual Korean Required
• Experience working with executives required

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required
• 8-10 years experience required
• Experience working with executives required

Our team of highly experienced developers offer a wide range of mobile application and software development positions. We also have opportunities in business operations and administrations, logistics, UX/UI design, and many more! Our vision is ‘We Want to See You Grow' to become the industry leader for both employee and company. For more information about JND, please visit www.jndsolutions.com #Samsung #San Diego #CA #California #Administrative #Assistant #Executive #Korean #Bilingual #JND