Office Manager

Office Manager Malaga, Perth, Full Time, Admin/Office
Vacancy Listing Dates 10/04/2026 to 8/05/2026
Please Quote Reference Number 16173

• Skilled and detail oriented Office Manager wanted
• Full time opportunity
• Join the Pro Freight International team

Pro Freight International Pty Ltd is an independently owned freight forwarder based in Perth, Western Australia. Our company directors are a young, dynamic team with over 30 years supply chain experience encompassing end to end delivery by air, sea, road and rail for both import and export of perishable freight, general freight and major project cargoes. We are currently seeking a full time Office Manager to join our team in Malaga. They will manage general administration, provide clerical support, and maintain other office-related works and operational tasks related to employees HR functions. Further responsibilities:

• Contributing to the planning and review of office services, setting priorities and office service standards - oversee key aspects of the office to ensure it is run efficiently and presents professionally. This includes both the physical office and the company's virtual online presence.
• Oversee and provide guidance to staff across administration areas such as - sourcing quotes, booking flights, booking accommodation, updating of the database, employee, recruitment, induction and training.
• Coordinate office business services, liaise with suppliers and facilitate resolution of problems.
• Manage and coordinate staff training and development, including identifying training needs, organising and booking relevant training.
• Manage the onboarding process for new hires, including orientation, paperwork, and induction process.
• Ensure new employees are provided with necessary resources, such as equipment, company policies and training.
• Manage and maintain office records, including HR system and personnel records in our compliance software 'Is Compliant'.
• Monitor management systems, procedures and policies, ensuring work complies with relevant government legislation.
• Assist with ensuring compliance with labour laws and company policies.
• Assist HR Manager with HR policies and procedures, ensuring work complies with relevant government legislation.
• Prepare and organise HR/project documents i.e., personnel mobilisation documents and documentation for audits as necessary for HR compliance.
• Schedule and coordinate HR meetings, interviews, and other related events.
• Ensure workplace safety standards and promoting wellness programs are adhered to.
• Assist admin team with visa sponsorship requirements and submissions.
• Manage office equipment, including maintenance and supplies.
• Support and assist with tender submissions by providing and understanding HR management plans, policies and procedures.
• Respond to HR phone queries and address them accordingly.
• Arrange company and promotional events and team building activities.
• Provide administrative support and organise and maintain personnel records

Applicants must have at least 3 years' experience in a similar Office Manager role. A salary of $80,000 - $85,000 will be offered to the successful candidate. Apply now through our online application form. Sponsorship may be available to the right person.