Portfolio Office Support Manager

Company Description
This position sits within our Infrastructure & Assets Group. From planning to renewals, the Group is dedicated to delivering resilient infrastructure and services that enrich lives today and ensure a thriving future for our community. They are committed to providing the critical infrastructure and services that powers a thriving, modern city.
Job Description
He angituutanga: The opportunity In this role you’ll lead a team of eight Project, Programme and Portfolio (P3) support professionals to implement and manage the enhanced governance reporting, controls and financial model to support the Long-Term Plan capital budget implementation for Hamilton City Council’s capital delivery portfolio. Reporting to the Head of Portfolio Office, this role undertakes the operational activities for full transparency of progress against milestones, budget, deliverables, risks, and issues through the Governance process to the Programme Sponsors, Business Owners, Programme and Portfolio boards as well as supporting the LTP process. Some of the key outcomes are:

• Supports a LTP Capital Portfolio value of $200M to $400M+, maintaining scaled standards, frameworks, and processes to support successful delivery of the capital portfolios.
• Develop fit for purpose methodology, structures, and capability, set up to manage: complex high value and high-risk programmes low-cost low risk high volume programmes (Government funded and Renewal and Compliance programmes and portfolios).
• Ensures effective implementation of agreed changes to HCCs P3M frameworks and ways or working to ensure alignment to industry good practices (e.g., ANZ ISO 31000 – risk standards, MSP, MoP, Prince2, PMBOK).
• Responsible for and participate in the design and delivery of training, coaching and support to project
  and programme managers (on behalf of Head of Portfolio Delivery) to enable them to successfully
  deliver their programme outcomes.
• Develop and maintain relationships with leaders/managers within the organisation to support
  the Head of Portfolio Office in the championing of project, programme, and portfolio management,
  including but not limited to: HCC General Managers in Sponsor and Business Owner roles. External and internal Programme and Project stakeholders that enhance the integrity and credibility of HCC. Business Services; including Procurement, Finance and People Capability team(s). Other regional and local government partners and agencies as required.

Qualifications
Oo puumanawa me oo wheako | Your skills and experience

• 5+ years' experience in a leadership or management role.
• Tertiary degree in Management.
• Qualification in Engineering, or other technical/business discipline.
• 7 – 10 years' experience in the establishment and/or running of EPMO, PMOs, Delivery functions in large public or private sector organisations.
• Prince2, PMP (PMBOK), MSP or similar qualifications.
• Proven experience developing high performing teams and building team culture.
• Exceptional communication and stakeholder management capabilities.
• Experience and ability to make operational decisions.
• Strong influencing skills within a multi-team organisation.
• Driven to achieve goals with passion and energy.
• Prior experience within Local Government would be an advantage.

Additional Information
He aha te wariu o te utu kaimahi? | What’s the salary? Circa $130K dependent on skills and experience. Ngaa waahi whakarato painga kei a maatou: What we offer

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now!

• View the position description.
• Click apply
• Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box. Applications close on the: 10/07/2025 Note: We will be shortlisting as we receive applications. Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa. All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met. As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings. This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.