EXEC DIR-OFFICE GRAD MED EDU

1.0 FTE Full time Day - 08 Hour R2443406 Onsite 108210001 Ed Admin Grad Med Ed Other PALO ALTO, 300 Pasteur Dr, California If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.
Day - 08 Hour (United States of America) This is a Stanford Health Care job.

A Brief Overview
The Executive Director for GME plays a crucial role in advancing and managing Graduate Medical Education (GME) programs at Stanford Medicine. Reporting directly to the Associate Dean for GME and Designated Institutional Official (DIO), this position serves as administrative leader in the GME office, which represents 128 residency and fellowship programs, 34 non-standard fellowships across 18 clinical departments in the School of Medicine and 1,500 trainees who are employed by Stanford Health Care, yet reside in the clinical department ecosystem for their education and training. The Executive Director is responsible for managing and providing leadership direction for all aspects of the administrative functions related to GME programs, supporting the overall quality and effectiveness of the GME programs, the strategic educational and operational goals of the institution, ensuring compliance with ACGME accreditation standards and a Collective Bargaining Agreement, and facilitating communication among program directors, program coordinators, residents, fellows, faculty, staff, union leadership and Human Resources.

Locations
Stanford Health Care

What you will do

• Collaborates with DIO and program directors, coordinators, residents, fellows, and other key collaborators to develop GME strategy for Stanford Medicine and operationalize GME functions
• Leads, builds and maintains collaborative partnerships across SOM, SHC, SMCH, TriValley, Palo Alto Veterans Affairs, Santa Clara Valley Medical Center, and other affiliates
• Assists the DIO in implementing institutional policies and procedures related to GME accreditation and compliance
• Directs and monitors ACGME accreditation processes, including annual updates and surveys, and timely completion and submission of required documentation to maintain accreditation status
• Coordinates Clinical Learning Environment Review (CLER) visits and follow-up actions
• Leads a team of GME professionals and is responsible for creating and maintaining a work climate where employees have an elevated level of engagement
• Educational Program Quality
• Coordinates and monitors evaluation processes, including annual GME and program evaluations
• Compiles and analyzes data for the Annual Institutional Review and institutional “Scorecard”
• Tracks and reports on quality metrics, including board scores and clinical performance indicators
• Program Administration
• Works in partnership with Affiliate training sites and Office of General Council to oversee all master affiliation agreements
• Fluency with ACGME institutional and common program requirements inclusive of specific program requirements.
• Works closely with AD/DIO to develop and coordinate a GME communication strategy across the enterprise inclusive of organization-wide updates and focused communications on wellness, quality, DEI
• Facilitates the development and review of institutional policies and procedures
• Review and approve all new and continuing resident/fellow appointments. Validate credentials for hiring (visa and license status)
• Oversees the GME database and resident management system
• Coordinates orientation and onboarding processes for new residents and fellows
• Provides oversight over visa processes, medical licensure, and work hour compliance
• Serves as the Training Program Liaison for the SHC J1 visa program
• Financial Management
• Assists in preparing and monitoring GME department operational budgets and affiliate billing processes
• Serves as primary signatory for all GME on-going operational expenses related to the trainee experience and program office, inclusive of managing stipends for travel, continuing medical education, and technology
• Authorizes and endorses all loan deferment requests
• Recruiting and Matching
• Oversees the Electronic Residency Application Service (ERAS) process
• Ensures accurate completion of rank order lists for residency and fellowship programs
• Coordinates with the National Residency Matching Program (NRMP) for all matching processes
• Labor Relations
• Maintains a proficient understanding of the terms and application of the Collective Bargaining Agreement
• Collaborates with Human Resources and union representatives to address issues related to the terms and conditions of employment of union membership
• Provides support and guidance to program directors and faculty on issues related to labor relations and the Collective Bargaining Agreement
• Demonstrates collaborative behaviors that facilitate open communication and problem resolution between Stanford Medicine, program leadership and the union
• Partners with Human Resources to draft and implement policies and procedures that align with the Collective Bargaining Agreement and supports a positive and productive relationship with the union
• Assists in the preparation for and may participate in collective bargaining with the union
• Committee Support
• Plans and coordinates GME Committee meetings and subcommittees
• Prepares agendas, minutes, and follow-up actions for various institutional committees

Education Qualifications

• Master’s degree in education, healthcare administration or related field

Experience Qualifications

• A minimum of 10 years of progressive management experience, including at least 5 years specifically in graduate medical education administration. Comprehensive understanding and demonstrated expertise in ACGME accreditation requirements, standards, and processes. Experience with residency management systems (ex MedHub) preferred

Preferred Knowledge, Skills and Abilities

• Experience in administrative roles, particularly within educational or healthcare settings
• Fluency with J-1, H-1b and O visas; knowledge of Department of State visa appeals and waivers
• Excellent organizational, interpersonal and communication skills
• Ability to thrive in a fast-paced academic medical environment
• Demonstrated ability to adapt to changing regulations
• Demonstrated ability to budget and make financial projections including strong analytical skills and ability to prepare meaningful reports for executive leadership
• Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization
• Ability to manage potentially sensitive situations by applying consultative skills in working with internal and external constituent groups
• Ability to plan, organize, motivate, mentor, direct and assess the work of others
• Ability to prioritize work by making informed judgments and to develop solutions for complex problems
• Excellent computer and financial modeling skills, including Microsoft Excel, as well as honed analytical skills and demonstration of consistent attention to detail
• Strong knowledge of the Medicare cost report (IME and DME) for coding of IRP setting and rotation schedule management.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements. Base Pay Scale: Generally starting at $102.92 - $136.37 per hour The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.